Who is this for: Accounts Payable Process for Amazon Transparency Invoices
Objective: Pay Transparency Invoices
Transparency Invoices:
Transparency Invoices are received monthly in the accounting email; all invoices for the month are sent together in one email from Matt Mangus
Save the email on Trello in ‘New Accounting Emails’ List, renamed to: ‘Month/ Transparency Invoices/ Due Date: ex: “July Transparency Invoices Due Aug 30”
1-2 business days prior to the due date, pay via ACH in online banking platform:
Open the card in Trello, select, open, and print each pdf invoice
On each invoice, highlight the brand name, the invoice due date, and the amount due
Log into the online banking, and process an ACH payment for each invoice:
In ACH reference enter the unique invoice number
Pay from the operating account
Pay to the brand partner Amazon account … the banking information is on each invoice; use the routing number and account number on the invoice for ACH pay to detail
Submit each ACH payment
print the ach confirmation detail
open email and print the Transfer Notification sent from the bank
attach the confirmation and transfer notification to the back of the transparency invoice; staple
underneath the highlighted amount due, write ‘PAID, DATE’ ex: PAID, 8/29/24
once all transparency invoices for the month have been paid, paperclip together and add to
‘Paid not cleared’ file for banking reconciliation
Move the Trello card to the ‘Transparency Invoices’ list
When the ach transactions sync into QB, categorize each transaction to account ‘61120’, AMAZON TRANSPARENCY FEES, in the memo, type the brand partner name
After entered into QB, check mark next to total, and file in ‘Amazon Transparency Invoices’ folder in overhead accounts payable file
